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This is a beginners guide to Cachemate.
Cachemate is a program for personal digital assistant handhelds (PDA's), designed to enable you to do paperless geocaching.
Get Cachemate from
Cost in 2007 was $8 for full use (trial version only holds 10 caches, otherwise they are the same).
Scope of this document: Cachemate is used on Palm and Pocket PC devices. I have no experience with Pocket PC's. This guide is for use in getting and installing Cachemate. It will not help you understand or use other features of your Palm. For that matter, this document will not help you (much) to learn how to use Cachemate. It is for installation and initial set up only. I am no expert, I just see the need for this document and wanted to help. Cachemate uses .gpx files from ONLY .gpx, as .loc files do not contain the descriptive data you want. You must be a Premium Member to get the .gpx files.
To get started, get a Palm. Set up the Palm and install the Palm software on your PC. You should be familiar with the "Palm Desktop" and "Install Tool" (or "Palm Quick Install") before you continue. You should also be familiar with finding files on your PC using a file explorer (Start - Run - explorer.exe).
Installing Cachemate is a little confusing because it uses several files or programs. One is the zip file you download. Get it from . Cachemate does not come with an install or setup routine. It is simply a zipped up package of ready to run files in a defined folder structure. It is so simple, it can be complicated to install.
Down load it and unzip it. If you don't know how, seek help elsewhere for that. Put the package of files in a place like "C:\Program Files\Cachemate\" . Now you have the converter program installed on your PC. You can find it at "C:\Program Files\Cachemate\File Converter\cmconvert.exe" . Do not run it yet but, you might want to make a shortcut to it on your PC desktop. The program cmconvert imports files in the .gpx (and .loc) format. It exports .pdb files for use on your Palm.
You still need to install Cachemate on your Palm. To do that, add, copy or "drag and drop" the file "C:\Program Files\Cachemate\Cachemate.prc" to your "Install Tool". You may also need "MathLib.prc" but mine was already in my Palm. If your version of Palm does not have an "Install Tool", try "Palm Quick Install". (DO NOT put these .prc files into the Expansion Card section). Do a HotSync. Open the applications list and tap on CacheMate. But CacheMate is empty at this point. There are no caches to display.
Soon we will install some cache data but first let us set things up a bit. Tap the title bar (CacheMate or Menu), Option, Preferences. Make sure the Distance units is set to "s. miles" (Statute not Nautical). Tap OK. Tap the title bar, Option, List Options. Change "Extra info" to "Diff/Ter". Tap all the check boxes (until you learn more about them). One of the things this does is it allows you to sort your list by Name or Wpt (GC number). When you switch between them, CacheMate arranges the list alphabetically. Caution! Mingo is GC30 and Arikaree is GC31, but in a list where GC30 is before GC31, sorted by name, Arikaree comes before Mingo. As you switch back and forth, the list is immediately re-alphabetized.
The proper way to use Cachemate is given in the file "C:\Program Files\Cachemate\File Converter\readme.txt" . To paraphrase: On your PC, run cmconvert.exe , "Drag and Drop" a .gpx file to the converter. You could instead, click on file, load file, and find the file. Now select "File Import Options" (I check ALL). Change the number of Cache Logs to 5, which is the maximum you will get in a .gpx download. Click OK twice.
Highlight (select) the waypoints to convert (that you want to send to your Palm). Select more than 1 by holding the Ctrl key down, on your keyboard as you mouse click another. Click File, Export (or click the floppy disk icon). Change "Save in" to a folder you can find later. Give it a unique "File name". Leave the type as .pdb. Click on Save. Click on OK. Select the user (your Palms' Name). Click on OK twice.
At this point you can close cmconvert.exe . Do a HotSync. Open CacheMate. The new data from the .pdb file is ready to import. Select a Database (Default) and Category (Unfiled). Tap OK twice and you should see the cache listing. Adding new categories is a good way to manage groups of caches.
Now that there are caches to display, there is a little more set up you can do. Open CacheMate, Tap any cache to display it. This takes it out of list mode into record mode. Tap the title bar (CacheMate or Menu), Option, View Options. I like mine set for ... check time, check category (as Found), check pushbuttons, uncheck logs in overview, uncheck default, check searches. That is cryptic but as you see the screen you will understand it.
There are 6 screens for each record (besides the list of records shown in each category). The screens are: Overview, Info, Description, Hints, Log, Past Logs. If you have checked "View select with pushbuttons" (previous paragraph) the TAB "O" is for Overview, "I" for Info and so on. When you find a cache, use the Log screen to make notes (log your find).
Find Geocaches. Learn how to use CacheMate. Make notes in CacheMate about Took, Left and TB's. Mark the time and date you found that cache.
You have new finds with notes. Now, how do you get your notes out of your Palm and back into your PC? Once you do you can use CacheMate notes to help you log your finds on .
On your Palm open CacheMate. Select categories (like ALL or Found). Tap on title (upper left on CacheMate), Record / Export Logs. Select a Category or leave as Un-filed, Answer Yes then OK.
On your PC, make sure the red and blue hot sync icon is in the task bar. Do a Hot Sync. Open "Palm Desktop" (on PC). Click on Memos (Left side, 4th one down). Highlight the logs you want. Click File / Export. Select a folder, name, type (TXT?), and Range. Click the Export button. Select Fields then click on OK twice. The file is converted and saved to your PC. Find the file and open it. If all is OK, back on "Palm Desktop", highlight the files you no longer want. Click Edit, Delete, OK Close "Palm Desktop". Log your finds on with the aid of your notes in this text file.
Later when you find how useful CacheMate is, you will want to pay for and register it. When you do, enter the 16 digit registration code in your Palm. Tap the title bar (CacheMate or Menu), Option, Register.
These words have only scratched the surface. There is a lot more that CacheMate can do. See other documentation and plugins at :
Copyright 2008 by Guy Clark All rights reserved.
You are granted permission to distribute this document as-is. I want you to send it to anyone who will benefit. You may NOT alter, correct or add to it. You may NOT include it in any commercial package, web site, compilation or CD without my express consent. I probably will say OK, but you have to ask.
Last revised 02-21-2008

The above text can also be downloaded in WORD-97 RTF DOC format. (Right Click, Save Target As...)

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